Information contained on this page includes procedures and guidelines related to the following:

• your organizations information as posted/displayed on the conference website, and
• your organization's ADVERTISEMENT as listed in the printed program (if applicable).

Please NOTE the following DEADLINES:

• Website Information - The conference web site will be regularly updated to serve as the most up-to-date source of conference information. It is advantageous to register and submit information for the exhibitor listing early in order to maximize exposure on the conference web site.
• Printed Program Information - The deadline for all information for the printed program is February 1, 2010.

Your Organization's Information - Information related to the exhibitor's organization is entered during the registration process. Information requested from the exhibitor includes the following which will be included in the printed program AND the conference web site:

1. Organization/Company Name
2. Narrative Description of Products/Services (50 words or less)
3. Organization's Contact information to include:
   • Name
   • Address
   • Phone & Fax
   • Email Address
4. Web Site URL
5. Website Logo - Corporate Logo for web site in JPEG or GIF format (minimum 72 DPI, but may be any size BUT should be larger than either 200px in width OR in height).
6. Printer Program Logo - Corporate Logo for Printed Program should be in one of the following formats:
   • TIFF format (minimum of 200 DPI, but 300+ DPI is preferred)
   • EPS format (minimum 600 DPI)
   • JPEG: 300 dpi (if gray screens are used) or 1200 dpi

• Line Art: EPS format (minimum 600 DPI)
• Graphic Files: .TIF or .JPG (minimum of 266 DPI, but 300+ DPI is preferred)
• Absolutely NO graphics pulled off the Internet
• For PDF files, there is no resolution specification, but the dimensions should be no smaller than the final desired dimensions of the printed ad. Trying to scale up small PDF files will result in poor image quality.

The dimensions for the ad sizes should be as follows:

• full page: 7.5" w x 10" h
• half page: 7.5" w x 4.75" h
• quarter page: 3.5" w x 4.75" h
• business card: 3.5" w x 2" h

NOTE: If the sponsor already has an ad built that does not quite fit into these exact specs as listed above, a quarter-inch more than what is specified can be accommodated. The specified dimensions allow for a half-inch between ads for layout purposes, so no more tolerance than a quarter inch will be acceptable.


Logo graphics files AND print ads can be uploaded via the web to the conference website OR emailed to the TxDLA office, lisa@txdla.org. This can be done anytime AFTER the exhibitor has completed the exhibitor registration process.

To upload via the website, the exhibitor will need to login to their Exhibitor Home page (a URL, login ID, and Password will be emailed to the Exhibitor Administrative Contact upon completion of their registration). If your file size is too large to upload via our normal upload process (file size is limited to 5 MB maximum) application, please contact the TxDLA CIO at cio@txdla.org for alternate instructions.

Note that after uploading a file via your Exhibitor Home page, a confirmation email will be sent to your Administrative contact with a copy CC'ed to the TxDLA office advising them of your upload.